Facility Booking Brochure
Hoping to book a facility for your event? Browse our Facility Booking brochure for all the information you need on each facility, room dimensions and amenities.
Things to Consider Before Booking an Indoor Facility
Looking to book an indoor facility for your event? Prepare by considering the following:
- What date and time do you prefer? What are your second and third choices?
- Do you have a location (facility) preference?
- Save time. View current indoor facility availability online before submitting your rental request.
- View the Virtual Tour to see the venue or book a viewing appointment online for select facilities.
- How many guests will be in attendance? Note that using a stage and/or having a dance floor reduces facility capacity.
- Are you playing music and/or dancing?
- Are you planning to serve alcohol? Does the facility you are interested in allow for the serving of alcohol?
- Read and understand the Facility Rental Terms and Conditions, specifically the payment, cancellation and transfer terms.
- Is this event for youth 13-17 years of age? If yes, specific rental rules apply for Teen Rentals. Contact us for more information.
Steps to book!
- After you have checked facility availability, submit the online Rental Request Form – Indoor Rooms, Gymnasiums, Arena Ice/Floor which also confirms that you have read and understand the Rental Terms & Conditions. The online form is a request only and does not confirm your booking.
- Consider booking a Pavilion, Arena Ice or a Gym online. Some rental conditions apply.
- Make payment. If a non-refundable initial payment is made, the balance is due either 21 or 90 days prior to the event date, depending on the facility.
- 21 days or more prior to the event date, submit the facility set-up sheet as well as all required SOP/ROEW documentation (if applicable).
NOTE: Indoor facilities cannot be booked more than 8-months in advance of the event date, with the exception of the ARC Community Hall-Full, 8+ hours, which can be booked for a full day rental, 2 years in advance.
Facilities and Fees
Fees are effective for 2026 unless otherwise noted and reflect resident rates approved annually by Town Council. Taxes, insurance and applicable SOCAN/Re:Sound fees are extra. Non-resident rates apply and are non-refundable. Proof of residency is required. Equipment rentals may be available at an additional cost.
Community Centres, Halls and Rooms
Ajax Community Centre
Rentals require a minimum four-hour booking. Four-hour rentals must be paid in full at time of booking. For rentals of eight hours or more, a non-refundable initial payment is required, with the remaining balance due 21 days prior to the event date.
ACC Community Hall and Commodores Room Saturday rentals require a minimum six-hour booking when reserved 30+ days in advance.
Equipment rental may be available at an additional cost.
| Facility | Capacity | 1 Hour Fee (minimum 4-hour rental) |
Initial Payment | Non-Resident Fee
|
| HMS Community Hall (Full) | 320 | $139.90 | $200 | $25.50 |
| HMS Community Hall (Half) | 130 | $92.80 | $200 | $25.50 |
| Commodores Room | 120 | $60.30 | $100 | $25.50 |
| *Captains Room | 30 | $35.30 | Full Payment | $12.90 |
| *Admirals Room | 32 | $35.30 | Full Payment | $12.90 |
| *Carruthers Room | 18 | $23.60 | Full Payment | $12.90 |
| *Duffins Room | 18 | $23.60 | Full Payment | $12.90 |
* Carruthers or Duffins Room: Monday to Friday | 8 a.m. to 4 p.m. (1 to 2 hours maximum) | $39.40/hour + HST.
Within 21 days of your event: Monday to Friday | 4 to 10 p.m. (1 to 2 hours maximum) | Carruthers or Duffins Room: $39.40/hour + HST. | Admirals or Captains Room: $51.10/hour + HST. | These bookings are intended for meeting-type events only (no parties).
Audley Recreation Centre
Rentals require a minimum four-hour booking. Four-hour rentals must be paid in full at time of booking. For rentals of eight hours or more, a non-refundable initial payment is required, with the remaining balance due 90 days prior to the event date for the ARC Community Hall (full or any of its parts), 21 days for the ARC Community Room or Studio.
Indoor facilities can be booked up to eight months in advance of the event date. The exception is the ARC Community Hall-Full for rentals of eight hours or more, which may be booked up to two years in advance.
Saturday rentals in the ARC Community Hall require a minimum six-hour booking when reserved 30+ days in advance.
Equipment rental may be available at an additional cost.
| Facility | Capacity | 1 Hour Fee (minimum 4-hour rental) |
Initial Payment | Non-Resident Fee
|
| Community Hall (Full – 1A+2B+3C) | 500 | $266.80 | $200 | $126.50 |
| Community Hall (1A) | 200 | $121.00 | $200 | $63.30 |
| Kitchen Rental Fee | $503.50 – Only available to rent with Full Hall or Hall 1A and not available to rent on its own. | |||
| Community Hall (2B) | 150 | $100.30 | $200 | $63.30 |
| Community Hall (3C) | 150 | $100.30 | $200 | $63.30 |
| Community Room | 64 | $49.80 | Full Payment | $25.50 |
| Studio | 40 | $35.30 | Full Payment | $12.90 |
McLean Community Centre
Rentals require a minimum four-hour booking. Four-hour rentals must be paid in full at time of booking. For rentals of eight hours or more, a non-refundable initial payment is required, with the remaining balance due 21 days prior to the event date.
Saturday rentals in the MCC Community Hall require a minimum six-hour booking when reserved 30+ days in advance.
Equipment rental may be available at an additional cost.
| Facility | Capacity | 1 Hour Fee (minimum 4-hour rental) |
Initial Payment | Non-Resident Fee
|
| Community Hall (Full) | 128 | $92.80 | $200 | $25.50 |
| Community Hall (Half) | 60 | $49.80 | $200 | $25.50 |
| Community Room 2 | 32 | $35.30 | Full payment | $12.90 |
| Community Room 3 | 48 | $49.80 | Full payment | $25.50 |
Quaker Meeting House
Rentals require a minimum six-hour booking which must be paid in full at time of booking.
Only one booking per day is permitted.
Rentals with alcohol require an additional $500 + HST Supervisor fee.
Equipment rental may be available at an additional cost.
| Facility | Capacity | Per Hour Fee (minimum 6-hour rental) |
Non-Resident Fee
|
| Satellite Community Hall | 80 | $91.50 | $25.50 |
Pavilions
Pavilions are available for booking Sunday to Thursday, 9 a.m. to 9 p.m. and Friday and Saturday, 9 a.m. to 11 p.m. Only one booking per day is permitted. Rentals require a minimum six-hour booking which must be paid in full at time of booking, plus an additional two hours for Town Staff facility preparation time. Pavilions do not allow for the serving of alcohol. Teen rentals, such as graduation or Sweet 16 parties, require Facility Manager approval. Equipment rental may be available at an additional cost. Rental terms and conditions apply.
| Facility | Capacity | Per Hour Fee (minimum 6-hour rental) |
Non-Resident Fee
|
| Carruthers Marsh | 64 | $55 | $25 + HST |
| Greenwood Discovery | 64 | $55 | $25 + HST |
| Rotary Park | 40 | $39 | $25 + HST |
Consider booking a Pavilion online
Pavilions can be booked online 30 days to eight months in advance of your event date. Town staff will follow up after your online booking to review rental information.
The Ajax Community Centre is home to the Town of Ajax’s arena facility, offering year-round rental opportunities fora wide range of recreational, sport and community events.
During the fall/winter season rent one of our four ice pads for activities such as hockey, ringette, sledge hockey, figure skating, shinny, birthday parties, skill development programs, schools and camps. In the summer months rent one of our two ice pads or two arena floor surfaces which are ideal for lacrosse, camps, trade shows, community events and other activities.
Visit our Skating page, for more information on our public skating, shinny and other ice schedules.
Consider Booking Arena Ice Online
Arena ice can be booked online 65 hours or more in advance and rental blocks are a minimum of 60 minutes.
Ice Rates & Hours
Summer 2026 (end of March to early September):
Rates:
Prime $275.10 + HST, Non-Prime $187.50 + HST
Prime Time Hours:
ACC Pad 1: Monday to Thursday 5:15 – 10:15 p.m.
ACC Pad 3: Monday to Thursday 6 – 10 p.m.
Non-Prime Time Hours:
ACC Pad 1: Monday to Thursday 8:15 a.m. – 5:15 p.m. & 10:15 – 11:15 p.m. | Friday, Saturday and Sunday all day
ACC Pad 3: Monday to Thursday 8 a.m. – 6 p.m. & 10 – 11 p.m. | Friday, Saturday and Sunday all day
Fall 2026/Winter 2027 (mid September to mid March):
Rates:
Prime $276.05 + HST, Non-Prime $189.70 + HST
Prime Time Hours:
ACC Pad 1 & Pad 3: Monday to Friday 5:15 – 10:15 p.m. | Saturday & Saturday 7:15 a.m. – 10:15 p.m.
ACC Pad 2 & Pad 4: Monday to Friday 6 – 10 p.m. | Saturday & Sunday 7 a.m. – 10 p.m.
Non-Prime Time Hours:
ACC Pad 1 & Pad 3: Monday to Friday 8:15 a.m. – 5:15 p.m. & 10:15 – 11:15 p.m. | Saturday & Sunday 10:15 – 11:15 p.m.
ACC Pad 2 & Pad 4: Monday – Friday 8 a.m. – 6 p.m. & 10 – 11 p.m. | Saturday & Sunday 10 – 11 p.m.
Arena Floor
To rent the arena floor call 905-619-2529 and ask for Facility Bookings or email facilitybookings@ajax.ca for more information.
The Town of Ajax offers two full-size gymnasiums available for rent at the Audley Recreation Centre and the McLean Community Centre.
Whether you’re organizing a recreational game, sports practice or community activity, our gymnasiums provide a versatile indoor space for a variety of uses including basketball, volleyball, badminton, pickleball, preschool programming and more.
Rental Rates:
Youth (18 years and under): $45.90/hour + HST.
Adult (19 years and older): $60/hour + HST.
Non-Resident Fee: $12.90 + HST.
Consider booking a gymnasium online
Gymnasiums can be booked online 48 hours or more in advance and rental blocks are a minimum of 60 minutes.
To rent a pool, call 905-619-2529 and ask for Facility Bookings or email facilitybookings@ajax.ca for more information.
To view our pool party packages, visit our Swimming page.
Rental Information
Town of Ajax Facility Rentals are subject to terms and conditions agreed upon by the Permit Holder and all facility users must abide by them. Violations of the terms and conditions may result in cancellation of a permit and/or refusal to grant any future rental permits for the use of indoor facilities.
Some general rental rules to consider:
- Permit start and end times includes, permit holder set-up and clean-up.
- Permit covers the indoor space only, and not the green space around the facility.
- Permit holder must be a minimum of 18 years of age and is responsible for all persons admitted/attending the rental.
- Permit holder is responsible for leaving the facility in the condition they found it.
- Permit holder must not use scotch/masking/duct tape or nails/screws/hooks to affix signs/decorations to the walls/floors/ceilings/stage and equipment.
- Confetti, confetti cannons, balloons filled with helium, confetti/glitter, glitter, glitter cannons/machine, cotton candy/snow cone/slushie machines, pinatas, rice, silly/fun string, fog machine, smoke bombs/rockets, sparklers, cold sparkler machines, floor decals or any other product that may cause undue floor/facility clean-up are NOT permitted.
- Jumping castles, ball pits and other inflatable amusement structures are NOT permitted.
Please note that this is not an exhaustive list and other items may not be allowed at the discretion of the Facility Manager.
Payment is due in full at time of booking unless the facility offers a non-refundable initial payment. Where a non-refundable initial payment is made, the balance is due either 21 or 90 days prior to the event date, depending on the facility.
Payment can be made by:
- Cash
- Cheque made payable to the Town of Ajax (only accepted if more than 21 days prior to the event date)
- Debit
- Credit Card (American Express, MasterCard or VISA)
All functions/events booked in Town facilities or on Town property require commercial general liability insurance. Insurance fees are in addition to the facility rental fee and are required.
Rates vary and could depend on the type of event, length to time, number of attendees, whether alcohol is being served etc. and the Town reserves the right to determine or amend the insurance requirements based on, but not limited to, risk assessment and event size.
Cancellation Policy
Arena Ice, Arena Floors, Gymnasiums and Pools:
If written request to cancel the entire permit is received 21 days’ or more before the permit, or contract start date, a $60.00 + HST Cancellation Fee is charged, the non-resident fee is retained, and the remainder of the fees are refunded. If less than 21 days of the rental date, only the insurance fees, if applicable, are refunded.
Contract Permits (multiple booked dates) – Ice, Floors, Gymnasiums and Pools: In addition to the above cancellation policy, with 21 days’ written notice, individual booked dates within a contract permit can be cancelled and a $20.00 + HST fee per booked date cancelled will apply.
Community Halls, Rooms, and Pavilions and all rentable Town of Ajax indoor rooms:
- Written cancellation requests are required.
- Initial Payments (or the value of) on 8+ Hour rentals are non-refundable.
- Non-resident fees are non-refundable.
- Cancellation Fee = $60.00 +HST
ACC Admirals, ACC Captains, ACC Carruthers, ACC Duffins, MCC Community Room 2, MCC Community Room 3, ARC Studio or ARC Community Room, Quaker Meeting House, Carruthers Marsh Pavilion, Greenwood Discovery Pavilion and Rotary Park Pavilion
If 21 days or more before the rental date the Cancellation Fee is charged, the non-resident fee is retained, and the remainder of the fees are refunded.
If less than 21 days of the rental date, only the insurance and music fees (SOCAN/Re:Sound) fees, if applicable, are refunded and the Cancellation Fee is not charged.
ACC HMS, Commodores, MCC Community Hall, Ajax Centre for the Arts
If 21 days or more before the rental date, for 4-7 hour rentals the Cancellation Fee is charged, the non-resident fee is retained, and the remainder of the applicable fees are refunded. For 8+ Hour rentals, the Initial Payment (or the value of) is retained, and the Cancellation Fee is not charged.
If less than 21 days before the rental date only insurance and music fees (SOCAN/Re:Sound) fees, if applicable, are refunded and the Cancellation Fee is not charged.
ARC Community Hall – Full Hall or 1A or 2B or 3C
If 90 days or more before the rental date for 4-7 hour rentals the Cancellation Fee is charged, the non-resident fee is retained, and the remainder of the applicable fees are refunded. For 8+ Hour rentals, the Initial Payment (or the value of) is retained, and the Cancellation Fee is not charged.
If less than 90 days before the rental date only the insurance and music fees (SOCAN/Re:Sound), if applicable, are refunded and the Cancellation Fee is not charged.
Requests to downsize an ARC Community Hall in any way will result in the permit being cancelled. The non-refundable initial payment will be retained and not applied toward a new permit.
Transfer and/or Permit Modification Policy
A $20.00 + HST permit transfer/amendment fee is charged for transfers of date, location, time, and modification of event type (i.e. non-SOP to an SOP).
A rental date or location may be transferred once per permit based on availability, with 21 days or more written notice (90 days for the ARC Community Hall). Date or location transfers must be within the same calendar year as the original booked date. Fee differences due to the transfer, if any, will either be charged or refunded. Date or location transfers are not allowed if less than 21 days from the event date (90 days for the ARC Community Hall).
Permit start and end time amendments require 45 days’ written notice, Facility Manager approval and are subject to facility availability.
Permit Holders shall not sublet, sell, assign, or transfer their permit to another user whatsoever.
An SOP is issued by the Alcohol and Gaming Commission of Ontario (AGCO) and is mandatory for all functions serving alcohol, including beer and wine.
- Not all Town facilities allow for the serving of alcohol.
- For all AGCO SOP functions in Town of Ajax indoor facilities, responsible and reliable “Smart Serve” bartenders(s) and event workers must be 19 years of age and provide a photocopy of their current and valid Smart Serve Certificate. Note: Smart Serve Certificates are only valid for 5 years from date of issue. Visit www.smartserve.ca to learn more about certification.
- The SOP end time must be 30 minutes prior to the Town of Ajax rental permit end time.
- All SOP required documentation is due to the Town at least 45 days prior to the event date.
Refer to the MAP Planning Guide and the Record of Event Workers Form below for a complete list of Town Approved Venues for SOP Events and details regarding the requirements related to serving alcohol in Town of Ajax facilities.
Permit Holders for all functions and room rentals using and/or playing music are required to pay Music Fees (SOCAN/Re:Sound) in addition to any other rental fees. SOCAN represents songwriters, lyric authors, composers and music publishers, while Re:Sound represents performers who played on recordings and record companies that produced those recordings. Music Fees are based on room capacity size and whether there will be dancing or not.
Music Fees with Dancing
Room Capacity 1-100 $62.64 + HST
Room Capacity 101-300 $90.12 + HST
Room Capacity 301-500 $187.91 + HST
Music Fees without Dancing
Room Capacity 1-100 $31.31 + HST
Room Capacity 101-300 $45.02 + HST
Room Capacity 301-500 $93.95 + HST
Find out which Town of Ajax facility is right for your next function. Learn more about accessibility features at each facility.
Town Facilities adhere to the Smoke-Free Ontario Act and the Durham Region Smoke-Free By-law and do not allow anyone to smoke any tobacco/cannabis type substances, or vape any type substance, in any Town Building or on any Town property where a Town building is located.
The Town strictly prohibits any edible cannabis, or any cannabis infused products, from being brought into or consumed on any Town property or in any Town building.
A waterfront parking management plan is in effect from mid-May to mid-September to manage increased parking on weekends (Saturday & Sunday) and public holidays. The plan includes paid parking for non-Ajax residents and designated parking areas. This plan may have an impact on Rotary Park Pavilion and Carruthers Marsh Pavilion.
Facility Tours
View our indoor facilities before starting the booking process. First, view our 360 Degree Virtual Tours below, then if you need to see more, book an appointment to view select facilities!
To book an appointment to view the Audley Recreation Centre (ARC) Community Hall or the Greenwood Discovery Pavilion contact the ARC Customer Service Desk at (905) 427-2468 or stop by the Centre and for the Ajax Centre for the Arts call the McLean Community Centre at (905) 428-7711 or stop by the Centre.
Appointment Times:
Audley Recreation Centre (ARC) Community Hall – Tuesday, Wednesday and Thursday – 4:30-7:30 p.m.
Greenwood Discovery Pavilion – Monday to Thursday – 7:30-8:00 p.m.
Ajax Centre for the Arts – Monday and Wednesday – 4:00-6:00 p.m.
Indoor Facility Viewing Guidelines:
- Permit Holders must book a viewing in advance for the ARC Community Hall, the Greenwood Discovery Pavilion or the Ajax Centre for the Arts.
- Viewings are a maximum of 30 minutes.
- 1 Permit Holder viewing per time slot.
- Only 1 viewing per Permit Holder per permit.
- The Town reserves the right to cancel or reschedule facility viewing appointments.
- The facility tour will show the facility/room only. The room will not be set-up with tables and chairs or in a set style.
For all other indoor facilities, visit a Customer Service Desk to arrange a viewing of a room within a Community Centre (excludes ARC Community Hall).
Virtual Facility Tours
Take a virtual tour and explore the interior and exterior of our community halls, rooms, pavilions, arenas, gymnasiums and pools, as well as some of our most popular outdoor facilities. Please note that not all spaces you see on the virtual tour are rentable.
Discounted Rental Facilities
Discounted rental facilities refer to the rental of Town facilities, that are ordinarily permitted, at a discounted rate. Charities, community organizations, for-profit, not-for-profit organizations and individuals may apply for discounted facility support to receive up to a 50% discount on rental facilities if they meet three of four of the criteria provided by the Town.
Contact Us
For indoor spaces such as community centre rooms, halls, pavilions, satellites, gymnasiums, arena ice, arena floors and pools contact us either by phone or email.
Phone: 905-683-4550 or 905-619-2529 and ask for Facility Bookings.
Email: facilitybookings@ajax.ca
Address:
Ajax Community Centre
Recreation & Culture, Administration Office, 2nd Floor
75 Centennial Road
Hours:
Monday to Friday: 8:30 a.m. to 4:30 p.m.
Saturday/Sunday: Closed
In order to serve you better, please plan to arrive by 4:00 p.m.