All first time Lottery Licence applicants are required to provide the following documents:
- Must prove to the Town that your organization has been in existence and fully operational for at least one year;
- A copy of its Letters Patent (if incorporated);
- A copy of its Constitution and Bylaws; (Must include a general dissolution clause that addresses the distribution of the organization’s assets and property acquired from Licensed Lottery Events)
- A copy of its budget for the current year;
- A copy of its financial statements for the preceding year;
- A list of its Board of Directors;
- Its latest report to the Public Guardian and Trustee (if applicable);
- Its charitable number for income tax purposes (if applicable);
- A copy of its Notification of Charitable Registration letter from the Canada Revenue Agency with any supporting documentation, indicating the applicant’s status and terms of registration (if applicable);
- A detailed description of its activities;
- A copy of its annual report;
- Detailed outline of the proposed use of lottery proceeds (be specific); and
- Documentation proving the set up of a lottery trust account, as well as the two signing officers of the charity who have cheque writing privileges. All expenses and charitable donations must be paid by cheque and shall be directly related to the conduct of the lottery event.
Please Note: If any of the above items are not provided, the application will not be processed. Time of processing an application varies depending on the type of licence being applied for and whether the organization has previously acquired a lottery licence from the Town of Ajax.
